Invoice on mobile in 2016

(Accounting portal - 04/11)

As of 2016, coupons and model 2 invoices, issued by commercial establishments in the Federal District, such as bakeries, supermarkets and department stores, will give rise to the Electronic Consumer Invoice (NFC-e). In practice, the traditional blocks and tax machines will be replaced by new technology integrated into the Federal Revenue system. With the modification of the mechanism, the final buyer will be able to receive the receipts via email or by phone message (SMS). Last Friday, the measure was regulated by an ordinance from the Federal District Finance Department (SEF-DF), which set deadlines for changes by certain types of companies. Until 2016, owners of establishments in the Federal District can issue the NFC-e voluntarily. But, during this adaptation period, it will be possible to use both forms of issuance, both online and on paper.

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Ten billion NF-es issued

nf_eIn September, Brazil recorded the extraordinary mark of 10 billion electronic invoices issued, a feat that also counted on ETCO's contribution to be materialized. The electronic document, officially implemented in April 2008 to replace the old paper notes, can be considered a true revolution in the accounting record, which brought benefits to tax authorities, companies and other taxpayers, in addition to positive impacts in different sectors of society.

With the electronic invoice, it was possible to identify, with precision and in real time, the tax movements carried out. In other words, States have come to know - and no longer estimate - the collection volume, based on precise information on the origin and destination of each tax event. In addition, the electronic invoice simplified the collection of taxes, facilitated the management of revenues and also reduced the rate of tax fraud and tax evasion, by improving control mechanisms, giving almost immediate reaction power to the tax authorities.

For companies, the electronic invoice also significantly reduced administrative costs for determining and paying taxes. By automating this process through an accessible interface on the internet, the electronic version of the invoice ended up reducing errors in issuing documents and making corrections simpler and faster. The tax, fiscal and financial management of companies was finally able to be integrated by information technology tools. Another great advantage was the agility in the clearance of goods at inspection posts, so that the process became much more transparent and secure.

ETCO participated in the design of the project still within the scope of the National Meeting of Tax Administrators (Encat), in 2005, when it began to be conceived, until its effective implementation, in 2007. The collaboration of the institute prioritized the proposal of suggestions, paths, analyzes and even facilitate access to technological resources essential to the implementation of the project. The fuel and tobacco sectors, widely represented within ETCO, were the first to make accounting records with electronic invoices. In the fuel sector, in particular, which previously recorded tax evasion rates in excess of R $ 1 billion per year, the effects were particularly beneficial. In a very short time, around 900 thousand companies adopted the electronic document, allowing state revenues to make a significant advance in the siege of tax evaders.

Already implemented in almost all economic sectors, electronic invoices are constantly evolving. Another step towards its improvement was the implementation of the Recipient Manifestation, through which the recipient of a tax transaction is notified about the movement, and can confirm or deny it. The technology started to be tested in 2012 and the process became mandatory, in 2013, for the entire fuel sector. In July 2014, it was announced the expansion of the mandatory Manifestation of Recipient to operations with alcohol for non-combustible purposes, transported in bulk.

The technology also has cloud computing, through which information is transmitted by computers and smartphones, and tax events are instantly recorded and shared by all agents in the tax chain. This is a very welcome innovation, which will certainly make the performance of tax evaders more complicated.

* Evandro Guimarães is CEO of ETCO

Piauí starts issuing Electronic Invoice to Consumer

The State of Piauí is modernizing its tax collection every day and has started to issue the first Electronic Consumer Invoices (NFC-e). One of the advantages is that it replaces two documents: the SFs (notes issued in relation to services provided, a municipal tax obligation) and sales and consumption invoices (referring to the state obligation). The information will appear in a single document that will be available online; thus, consumers and taxpayers will be able to access the tax document from anywhere via the Internet.

According to the director of the Technology Unit of the Secretariat of Finance (Sefaz), Januário da Ponte Lopes, Brazil is seen as a celebrated case of modernization in tax management, becoming an example for the whole world. "At this moment, Piauí is making a big leap towards modernizing and simplifying tax processes, through the processing of the first Electronic Invoices to the Consumer," he says.

Currently, only 11 Brazilian states already emit NFC-e in production (Acre, Amapá, Maranhão, Mato Grosso, Rio Grande do Norte, Rio de Janeiro, Rio Grande do Sul, Sergipe, Pará, Paraíba, Rondônia). At the moment, Piauí, Paraíba and Bahia are in the approval phase.

The forecast is that the complete implementation of NFC-e should occur in all retail sales made in Piauí until 2016. However, the Secretariat of Finance is still in the testing phase, and other companies will be invited to participate in this process until November 2014. Voluntarily, companies that carry out retail sales may request to participate in the Secretariat's tests. To do so, just send an e-mail with expressions of interest to, identifying the company, with the Company Name, CNPJ and State Registration.

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Retail will have lower cost with electronic invoice to consumers

The implantation of the Electronic Invoice to the Consumer (NFC-e) in Varejo Paraibano was one of the themes of the lectures of the Tax Workshop, held in the city of Patos. The event was promoted by the Paraíba State Supermarket Association (ASPB), in partnership with the Brazilian Supermarket Association (Abras).

The head of the Center for Analysis and Planning of Tax Documents of the State Revenue, Fábio Roberto Silva Melo, addressed in the lecture about the new model of electronic invoice intended for consumers and its advantages in relation to the current fiscal coupon printed by retail, which is being implemented in the State since July on an experimental basis.

According to the auditor Fábio Melo, the main advantage of this new electronic note is the cost factor for taxpayers. “They will start using a non-fiscal printer on the printed bill to the consumer. This non-fiscal printer is much more affordable than the current printer, which costs approximately one third of the current cost of a printer currently used, which is the fiscal one ”, he declared.

The implementation of the new Electronic Consumer Invoice (NFC-e) service, which will be an electronic alternative to the current tax documents used by retailers, will create the possibility of opening new payment boxes with non-fiscal printers in establishments with lower cost and greater agility. As for the consumer, in addition to making purchasing more simplified, it will facilitate access to tax documents, which will be filed electronically on the SER portal, which will guarantee the authenticity of your business transaction. In practice, the consumer will have access to the tax document at the time he needs and there is no need to use paper, but the company continues to be forced to print from conventional printers, which have a lower cost.

The State Revenue released earlier this month the initial list of retail companies that will start issuing the Electronic Consumer Invoice (NFC-e), as of January 2015. In all, 117 retail establishments in the State will start issuing the receipt of the receipt by electronic means. In July this year, the State Revenue launched the pilot project of the Electronic Consumer Invoice (NFC-e). Three retail companies in the state participate in the experimental phase of the project, which will take place until the end of September: Armazém Paraíba, from the N. Claudino Group, Esposende, from the Paquetá Group and the computer company João Oliveira Alves from the municipality of Guarabira.

Source: Paraíba Daily Portal

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Four advantages of Electronic Invoice

Technology has benefited the regularization of businesses and companies, especially when it comes to the Tax Authorities. 5 or 6 years ago, tax evasion was common and, obviously, the government lost a lot of money with this. The solution found was to use technology in favor of regulation.

Soon, according to SPED (Public System of Digital Deed), no company will be able to accept a note other than the NFe itself. Change is inevitable and must be seen as an opportunity for a new adequacy of financial management. Therefore, we separate below some important points of the NFe that you may not know yet.

1. The cost of paper and the need for physical space

The electronic invoice eliminates the cost of paper that must be produced in specialized printers and the need for an adequate physical space for the storage of banknotes. In addition, it eliminates the cost of printing these notes, since the cost of computerization is much lower. This logistics (including reducing downtime at tax points) is avoided because access is done quickly, accurately and safely.

The sending of Danfe (Auxiliary Document of the Electronic Invoice) that accompanies the merchandise, in case of sale of merchandise, facilitates the entire process of consultation of the electronic invoice.

In the case of services, the note can be automatically sent via e-mail, since the registration of your company in the city hall already sends an alert in your e-mail whenever any company issues a note in your name.

2. Improved financial management

Until then, the bureaucracy so required in the financial area is simplified and, to work perfectly, it must rely only on the engagement of those involved in the process so that all steps are done safely.

This generates great comfort in addition to optimizing all data storage and management processes, which makes it incredibly easy to exchange information.

In addition, you can easily control your bookkeeping, based on the invoices sent and received, saving the Danfes by email and sending your copy directly to the accounting.

3. Citizenship

The NFe brings with it the opportunity for greater inspection in the tax area, the State and citizens benefit from it.

The greatest example of this is the case of specifying the CPF on the invoice in São Paulo involving the then ICMS. The note also provides more detailed planning and greater engagement by companies and accountants.

This facilitates inspection, since the control of merchandise and provision of services are tied to the notes issued by suppliers and, their crossing with the information from the Super Receita, cross the veracity of the declared value with the received value.

4. Eliminate possible errors

NFe avoids typing errors and has transparency that is extremely important for common errors in paper invoices (mainly in the bookkeeping area).

Access to these documents is done in an agile and fast way, since only a computer with internet access and a digital certificate is needed, which can be purchased at Post Offices at an affordable price, and much less at the cost of printing banknotes, after all.

The Finance Secretary extracts all the necessary information, bringing efficiency to the process, since the notes are stored in the system itself.

Source: Portal Contábil SC

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Maceió starts to accredit lan houses in the City Hall digital inclusion program

Focused on PREFIS - Tax Recovery Program that seeks to regularize the defaulting taxpayers in the municipality, the Municipal Finance Secretariat (SMF) announced, in partnership with Sebrae Alagoas, an accreditation of lan houses that will integrate “Maceió Digital”, the city's digital inclusion program.

Companies interested in obtaining accreditation must send the scanned copies of the CNPJ and Municipal Registration - CMC cards to, between September 22 and 26, or take the documents to Sebrae's headquarters (Rua Dr. Marinho de Gusmão, no 46, Centro), in the same period, between 14pm and 18pm. After analysis, all participants will receive the result via email on September 26th. According to Renata Fonseca, the initiative aims to bring convenience and digital inclusion to the taxpayer, who will no longer need to travel to the SMF headquarters to use tax services, in addition to increasing the revenue of the lan houses with the printing of the booklets, payment by internet usage and increased customer flow.

The actions are fundamental for the success of the Tax Recovery, since all the services of the Program, such as installment payment and the issuance of slips, will be carried out exclusively through the Internet through a website produced for the Tax Recovery, which is in its final stage. of construction. In addition to PREFIS, the online services available at internet cafes and telecentres will be the issuance of ITBI, IPTU, ISSQN and TLF payment slips, the issuance of the Electronic Invoice and certificates and requirements. The forecast is that, in a second stage, services will be offered by several municipal departments.

The list with the addresses of the lan houses and telecenters will be published in the Official Gazette of the Municipality (DOM) in the coming days, as well as in the communities.

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Source: Portal Alagoas em Tempo


NF will have to come with taxes

As of October 4, companies may be required to discriminate the incidence of taxes on invoices if provisional measure 649 is not voted by deputies by that date. This fear was reinforced last week with the failure to vote on the matter due to a lack of understanding among the parliamentarians of the mixed commission of the National Congress that analyzes the MP. Published by the government, the measure transfers the requirement to January 2015. But it should expire, because until the first round of elections no relevant matter should be voted on.

With the support of business entities, the rapporteur for the matter, deputy André Moura (PSC-SE), drafted an opinion recommending two years of supervisory supervision before the mandatory start to take effect. In his opinion, he proposes that this period be counted from the publication, by the Executive, of a regulation that specifies the way of calculating the taxes that should appear in the invoice.

Commercial entities fear that companies that do not yet discriminate the taxes embedded in the prices of products on their invoices bear the burden of fines imposed from June 2014 to the present day. The legal advisor of the Federation of Commerce of the State of São Paulo (Fecomercio SP), Ana Paula Locoselli, told DCI that the inclusion of other matters in the opinion hindered the speed of the process and assumed the fear that the expiration of the proposal would harm businessmen .

Locoselli also said that trade could be hindered by the lack of clarity in the current law. “What currently exists is very confusing, several scholars on the subject have not yet been able to understand what can be put on the invoice and what cannot be. As long as there are doubts, the law cannot be applied fairly. We hope that, in fact, there is another way out or that another proposal with the same theme is presented, otherwise there will be countless losses ”, he said.

Source: DCI Newspaper

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New Palmas electronic invoice system is regulated

According to the city government, it will offer more agility and practicality in the use of the NF issuing service to entrepreneurs in the capital.

Decree nº 797, published in the Official Gazette of the Municipality of Palmas, on July 02nd, regulates the new Electronic Invoice, which, according to the city hall, will offer more agility and practicality in the use of the NF issuing service to businessmen in the capital.

The Electronic Invoice for Services (NFS-e) is the document issued and stored electronically in the Municipality of Palmas' own system, with the objective of registering the operations related to the provision of services and materializing the facts that generate the Tax on Services of Any Nature (ISSQN), through electronic registration of services rendered subject to ISSQN taxation.

According to the Municipality's Communication Office, the team from the Municipal Finance Secretariat started a series of training sessions with businessmen, accountants and professionals in the segment to inform about the system's tools and answer questions.

A new meeting, scheduled for the next July 15th, starting at 8:XNUMX am, in the auditorium of the Chamber of Shopkeepers, will take place another round of training for entrepreneurs in Palmas. Registrations can be made free of charge on the website of the Union of Accounting Services Companies and of the Advisory, Expertise, Information and Research Companies of Tocantins, at


The system implemented is called WebISS®, which uses the NFS-e national model established by the Brazilian Association of Capital Finance Departments (ABRASF), used in 90 municipalities. The New NFS-e System “WebISS is being implemented by the Brazilian Institute of Municipal Administration (IBAM), contracted via bidding.

Among the differentials of the system is the possibility for the user to issue the invoice offline, by downloading the application called e-RPS (Provisional Electronic Service Receipt) on the computer or via smartphones and tablets. The program also allows integration with the systems used by companies, which facilitates the issuance of notes.


Entrepreneurs and accounting professionals can register in the new system until July 31, accessing the Palmas City Hall website, clicking on the "Services" menu and then "Electronic Invoice ”, Or through the website: When opening the page, the user can select the option “WebISS Electronic Notes System” to access the program and proceed with CeC® - Electronic Taxpayer Registration.

"The new system will be available on August 1, so the current Prodata platform will be deactivated, so we have held several meetings for users to register as soon as possible," said Tax Collection Superintendent, Glauber Santana Aires. (With information from Ascom City Hall). know more